President

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	* March: start planning Strait to Taiwan		* March: start planning Strait to Taiwan
	* Mid March: funding deadline for CPW		* Mid March: funding deadline for CPW
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		+	==Moneys==
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		+	Getting and using funding is kind of like a game of spinning reality into something that sounds good to the people giving us money.
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		+	===Funding Sources===
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		+	* Finboard (ASA): primary funding source
		+	** 4 funding cycles (Fall, Winter, Spring, Summer): be wary of deadlines!
		+	** 4 funding application categories: operations (almost never use), capital (basically to buy cooking supplies), publicity, and events. Money can be shuffled within each category, so if a certain event needs more money but it doesn't sound feasible, ask for more money for a different event to compensate
		+	** Be sure to read up on what Finboard is looking for in a good application
		+	* ASA Main Account: where we keep our own money
		+	** Receiver of membership fees, pastry sale profits, profits from events that we charge tickets for; source of funds for t-shirts, food runs, non-Finboard funded events (senior dinner, retreats, etc.)
		+	* Parsnip, the cashbox: IMPORTANT! We are technically not supposed to have a cashbox, but we do anyway, so don't run around talking about it to real adults
		+	** Each year's exec board reserves the right to rename the cashbox
		+	** Fed by the main account and needs to be kept moderately full ($500-$1000 is about right)
		+	** Parsnip needs to be kept very safe. Ask someone for the combo.
		+	* LEF/ARCADE: for large/cultural events
		+	** Requires an annoying application and jumping through some hoops, so stay on top of it

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Revision as of 14:17, 19 February 2013

Mission

To keep the Association of Taiwanese Students running while ensuring that things don't explode and everyone is happy. Food, Family, Fun!

Contents 1 General Info 1.1 Important Elements of ATS 1.2 Important Times of Year 2 Moneys 2.1 Funding Sources

General Info

Important Elements of ATS

• Having a confident driver is critical, and so is a zipcar account
• Someone should know someone with a Costco card
• Communication and enthusiasm are key. Make sure that everyone knows that they shouldn't be afraid to speak up! If things aren't going well, changes can always be made.
• Know what responsibilities are whose (read the other wiki pages)
• Always be looking ahead, usually about 1.5 weeks but sometimes a month (large events)
• Be conscious of funding deadlines
• ATS is non-profit and we don't accept sponsorship

Important Times of Year

• Late June/early July: tell Cultural Chairs to initiate conversations about Nightmarket planning
• Mid July: First year summer mailing list due, a "slide" is required so don't wait until the last minute
• Early August: Activities Midway signup due (easy form)
• Fall: reserve Lobdell for Lunar New Year Festival, begin searching for outside talent (if getting)
• Before spring break: do one-on-ones (only if necessary)
• Late Feb: CPW events deadline
• March: start planning Strait to Taiwan
• Mid March: funding deadline for CPW

Moneys

Getting and using funding is kind of like a game of spinning reality into something that sounds good to the people giving us money.

Funding Sources

• Finboard (ASA): primary funding source
  • 4 funding cycles (Fall, Winter, Spring, Summer): be wary of deadlines!
  • 4 funding application categories: operations (almost never use), capital (basically to buy cooking supplies), publicity, and events. Money can be shuffled within each category, so if a certain event needs more money but it doesn't sound feasible, ask for more money for a different event to compensate
  • Be sure to read up on what Finboard is looking for in a good application
• ASA Main Account: where we keep our own money
  • Receiver of membership fees, pastry sale profits, profits from events that we charge tickets for; source of funds for t-shirts, food runs, non-Finboard funded events (senior dinner, retreats, etc.)
• Parsnip, the cashbox: IMPORTANT! We are technically not supposed to have a cashbox, but we do anyway, so don't run around talking about it to real adults
  • Each year's exec board reserves the right to rename the cashbox
  • Fed by the main account and needs to be kept moderately full ($500-$1000 is about right)
  • Parsnip needs to be kept very safe. Ask someone for the combo.
• LEF/ARCADE: for large/cultural events
  • Requires an annoying application and jumping through some hoops, so stay on top of it