2014 - February 23, Lunar New Year Festival

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* [[Ticket/Pastry Sales - LNYF 2014]]
* [[Ticket/Pastry Sales - LNYF 2014]]
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==ATS Puzzle Hunt - Planning==
 +
#Create Puzzle Hunt
 +
#Print out puzzle hunt
 +
 +
== Event Captains ==
 +
 +
* Logistics - David Wong (dyhwong@mit.edu)
 +
* Noms - Tiffany Wang (tiffwang@mit.edu)
 +
* Decorations - Clare Zhang (cmzhang@mit.edu)
 +
* Performances - Tiffany Wong(tbwong@mit.edu)
 +
* Mini Mystery Hunt - Victor Hung (vhung@mit.edu)
 +
 +
== Logistics ==
 +
''' Funding '''
 +
 +
 +
''' Room reservation '''
 +
 +
 +
 +
== Performances ==
 +
''' Groups '''
 +
 +
 +
''' Equipment '''
 +
 +
 +
''' Notes '''
 +
 +
 +
== Food ==
 +
 +
 +
== Decorations and Setup ==
 +
Tried something new with set-up this year. We had circle tables on the first floor of Lobdell, and rows of chairs around the performance area. It was like a triangle centered around the stage.
 +
 +
'''Tables'''
 +
*50"x108" Red Tablecloths - Made Lobdell look SUPER fancy!
 +
** We ran out of tablecloths! D: The circle tables were a little too long and not wide enough. We cut a table cloth in half, and the two halves when rearranged could cover a table.
 +
 +
*Place Cards
 +
** Clare and Tian made placecards for each table.
 +
** Printed out on glossy paper, scored, and folded into a triangle
 +
** Front had a nice image for LNYF
 +
** Back had a welcome note written by Staly and Clare. Basically a "thanks for coming, the ATS family is awesome, by the way here are some of our future events" thing.
 +
 +
*Red Envelopes
 +
** Placed at each seat on the placemat.
 +
** Inside had 1 chocolate coin
 +
** We ordered buttons to be placed in the envelopes too, but there were issues in delivery and we got them the Monday after. (FOREVER HATING NEXT DESK)
 +
 +
*Pocky Vases
 +
**We should probably wash the pocky vases before using them again....
 +
**Super Classy
 +
 +
*Tea Lights
 +
**Placed 2-3 tea lights at each table. Looked really classy. :D
 +
 +
*Chinese Zodiac Placemats
 +
** Reused from last year. We still have a billion more. Like, enough to last 12 more years.
 +
 +
'''Lobdell Decorations'''
 +
*Lanterns (used old ones)
 +
**Strung three lines of lanterns across the banisters
 +
 +
*Big Poster
 +
** Clare designed a big poster and printed it out using Course 4 printers. (see historian photos)
 +
** Lobdell has a spotlight on the second floor balcony. It looks really nice shined on the poster!
 +
 +
*Chuang Lian
 +
** Reused the chuang lian made by Clare, Eva, and Tian from last year
 +
** Placed on the entrance doors to Lobdell
 +
 +
 +
 +
'''Setup Notes'''
 +
*Event started at 7pm
 +
** People began gathering at Next and McCormick at 4pm
 +
** Clare, Landon, and Staly went to Walker at ~3:30 to gather stuff (chafing dishes/racks, sternos, lanterns, placemats, vases, tablecloths)
 +
*Food divided into two lines, one line went up the ramp immediately to the right of the entrance, the other up the steps. Pictures available.
 +
*Devoted space in the center (like NightMarket) for performances
 +
*Devoted space to exec and volunteer storage in the far corner next to the food lines
 +
*A handful of people occupied tables on the top balconies - mostly puzzlers
 +
 +
== Attendance & Ticket Sales ==
 +
 +
 +
 +
== Notes ==
 +
 +
''' General Notes '''
 +
Perhaps at ticket sale booths, ask if people want a doorsign! If they didn't get it at the beginning of the year, they basically have no other chance to get one. Then have them at the front desk during the event.

Revision as of 05:33, 3 March 2014

Contents

ATS Puzzle Hunt - Planning

  1. Create Puzzle Hunt
  2. Print out puzzle hunt

Event Captains

  • Logistics - David Wong (dyhwong@mit.edu)
  • Noms - Tiffany Wang (tiffwang@mit.edu)
  • Decorations - Clare Zhang (cmzhang@mit.edu)
  • Performances - Tiffany Wong(tbwong@mit.edu)
  • Mini Mystery Hunt - Victor Hung (vhung@mit.edu)

Logistics

Funding


Room reservation


Performances

Groups


Equipment


Notes


Food

Decorations and Setup

Tried something new with set-up this year. We had circle tables on the first floor of Lobdell, and rows of chairs around the performance area. It was like a triangle centered around the stage.

Tables

  • 50"x108" Red Tablecloths - Made Lobdell look SUPER fancy!
    • We ran out of tablecloths! D: The circle tables were a little too long and not wide enough. We cut a table cloth in half, and the two halves when rearranged could cover a table.
  • Place Cards
    • Clare and Tian made placecards for each table.
    • Printed out on glossy paper, scored, and folded into a triangle
    • Front had a nice image for LNYF
    • Back had a welcome note written by Staly and Clare. Basically a "thanks for coming, the ATS family is awesome, by the way here are some of our future events" thing.
  • Red Envelopes
    • Placed at each seat on the placemat.
    • Inside had 1 chocolate coin
    • We ordered buttons to be placed in the envelopes too, but there were issues in delivery and we got them the Monday after. (FOREVER HATING NEXT DESK)
  • Pocky Vases
    • We should probably wash the pocky vases before using them again....
    • Super Classy
  • Tea Lights
    • Placed 2-3 tea lights at each table. Looked really classy. :D
  • Chinese Zodiac Placemats
    • Reused from last year. We still have a billion more. Like, enough to last 12 more years.

Lobdell Decorations

  • Lanterns (used old ones)
    • Strung three lines of lanterns across the banisters
  • Big Poster
    • Clare designed a big poster and printed it out using Course 4 printers. (see historian photos)
    • Lobdell has a spotlight on the second floor balcony. It looks really nice shined on the poster!
  • Chuang Lian
    • Reused the chuang lian made by Clare, Eva, and Tian from last year
    • Placed on the entrance doors to Lobdell


Setup Notes

  • Event started at 7pm
    • People began gathering at Next and McCormick at 4pm
    • Clare, Landon, and Staly went to Walker at ~3:30 to gather stuff (chafing dishes/racks, sternos, lanterns, placemats, vases, tablecloths)
  • Food divided into two lines, one line went up the ramp immediately to the right of the entrance, the other up the steps. Pictures available.
  • Devoted space in the center (like NightMarket) for performances
  • Devoted space to exec and volunteer storage in the far corner next to the food lines
  • A handful of people occupied tables on the top balconies - mostly puzzlers

Attendance & Ticket Sales

Notes

General Notes Perhaps at ticket sale booths, ask if people want a doorsign! If they didn't get it at the beginning of the year, they basically have no other chance to get one. Then have them at the front desk during the event.

Retrieved from "http://ats.mit.edu/atswiki/index.php?title=2014_-_February_23,_Lunar_New_Year_Festival"
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