2012 - April 9, Strait to Taiwan
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Event Captains
2012
- Food (Emily and Stephanie) decided on food items, made shopping list, organized cooking prior to event, oversaw cooking during event
- Logistics and Volunteers (Kim Toy and Kevin Hu) contacted necessary offices to reserve space, Tim the Beaver, techcash machines, dining; sent out volunteers signup
- Decorations (Catherine Fan) in charge of drinks, oversaw the making of additional signs
Event Description
This is our annual event for which we bring MIT a taste of Taiwan by transforming the first floor of Stata into a Taiwan day market. Running from 10am until sell-out, Strait to Taiwan attracts hundreds of students, staff, and faculty.
In an effort to enhance the cultural experience, we tried to incorporate more authentic Taiwanese street foods and also added a couple traditional games.
We also sold pastries and care packages in Lobby 10, Wed-Fri.
2011 Shopping List
Potstickers
- 9 bags (~60 each) Ling Ling potstickers from Costco
- Comments: one steamboat did not work, but we used the new electric skillet and the other steamboat
- Amount: about right
- 3 per ticket
Chicken Kabobs
- 6 packs (5 pieces in each pouch, 6 pouches each) chicken thighs
- Marinade: ~1/2 bottle Kikkoman soy sauce (from Costco), rice wine, sugar, sesame oil, 1 bag (5 heads) garlic, ginger
- Comments: chicken took a LONG time to cut (in the end we had 4 froshlings cutting at the same time and it still took forever). To prevent a mess in the fridge, we lined the bottoms with trash bags and used cardboard inserts.
- Amount: we filled 4 chafing dishes with skewered chicken, just about enough
- 1 per ticket (12-2pm) or 3 for 2 tickets
Soy Eggs
- 10 dozen eggs
- ~1/2 really big bottle of soy sauce (from chinatown)
- 2 boxes of tea egg seasoning
- 20 bags black tea
- 1-2 cups sugar
- Comments: stored eggs in bags
- Amount: just about right
- 1 per ticket
Vegetarian Mi Fen (米粉)
- 12 large bags of mi fen
- 1.5 large bags of shiitake mushrooms
- 10 large carrots
- 12 packs of dou gan
- 8 large onions
- Kikkoman soy sauce, white pepper, salt, sesame oil
- Comments: TIME CONSUMING. Had 2 pans going at once, but totally devastated the stove top. Cooked all the toppings before
- Amount: had like 3 bags left over
Scallion Pancakes
- 45 cups flour
- oil, salt
- 21 bunches scallions
- Issues: time intensive
- Amount: could have made 50+ more, remember to get extra flour for rolling, etc.
- 1 per ticket
Fried Rice
- 3 chafing dishes of rice
- 6 dozen eggs
- 6 (8 oz) packs frozen peas and carrots from Shaw's
- soy sauce
- 1 pack chicken thighs
- Amount: not enough, could have made at least 1/2-1 additional chafing dishes of each vegetarian and meat fried rice
- 1 bowl (2/3 full) per ticket
Pork Rice
- 2 chafing dishes white rice
- 20 pounds ground pork
- 21 oz 油蔥酥
- 5 cubes rock sugar
- 1 bottle Kikkoman soy sauce (from Costco)
- 5 spice powder, white pepper
- Issues: did not make enough rice so there was meat left over even though people wanted to buy it
- Amount: enough pork sauce, not enough rice (could have another chafing dish)
- 1 bowl (2/3 full) per ticket
Almond Tofu
- 10 boxes (6 cups each) almond tofu mix (3 chafing dishes)
- 5 giant cans of fruit from Costco (shared with shaved ice)
- Amount: about enough almond tofu (could have used a little more and split into 4 chafing dishes to make smaller cubes), 2 extra cans of fruit
- 1 bowl (2/3 full) per ticket
Shaved Ice
- Ice
- 9 (14 oz) cans coconut gel
- 7 (14 oz) cans condensed milk
- 9 (18 oz) cans red bean paste
- 12 (19 oz) cans aiyu jelly
- 12 (19 oz) cans grass jelly
- 5 giant cans Costco fruit (shared with almond tofu)
- Amount: too many toppings
- 1 bowl per ticket
Sponge Cake
- 9 dozen eggs
- 1 bag flour + 1 box corn starch + 1 bag sugar
- 2 cans crushed pineapple, 2 mangoes, 1 large box strawberries (Costco), 1 box instant espresso powder, 1 large bottle vanilla extract
- 3 boxes unflavored gelatin
- Issues: extremely time intensive
- Amount: about right, don't think we could have done more if we tried >_<
- 1 slice per ticket
Drinks
- 24 juice boxes of chrysanthemum tea
- 24 juice boxes of soy milk
- 24 cans of apple sidra
- 4 bottles of aloe
- 3 bottles of green tea
- Amount: Just about enough green tea, not enough of everything else. Could have bought twice as much of aloe, apple sidra, soy milk, and something else that came in little boxes.
- 1 cup/box/can per ticket
Non-food stuff
- 1000 each of forks and spoons
- 1000 (12 oz) cups
- lots of little plates
- lots of bowls
- 5 glue sticks
- 1 tri fold poster
- we always have an abundance of napkins...
Attendance
Tickets Sold 2011
- Potstickers + Spring rolls: 310
- Scallion pancakes: 136
- Kabobs: 305
- Shaved Ice: 98
- Drinks: 154
- Sponge Cake/Almond Tofu: 96
- Pork/Fried Rice: 111
- Soy eggs: 73
Pretty much sold out of everything by 3:00 pm, Potstickers last to sell out (because of long wait)
Notes
Food
- Try to coordinate better with logistics captains to figure out power and outlets before the actual event. Ask for a few more than we need? (since we inevitably will have ones we can't use...)
- Instruct servers on portion sizes (especially rice) so we don't run out too early
- Bring enough chafing dishes for ice baths. Don't put too much water in each ice bath because it starts leaking... ew
- Bring sponges, dish washing soap, and large trash bags for cleanup aftermath
- Garrett suggested that we line the tables with foil/plastic to facilitate cleanup
- Bring cooler with ice (in trash bags) on shopping trip. We had to stop by McCormick in between.
- Used refrigerators in Annex, country kitchen, and East tower penthouse
- Don't stack chafing dishes with liquid in them...
Logistics
- Use the provided ice packs with Tim the Beaver
- Coordinate with food and non-food captains so you know exactly how many tables to request, where to put them, where you need power, etc. BEFORE meeting with Lianne (or other CAC contact). Be proactive in communicating with CAC, Dining, etc.
- Make sure you give yourself time to complete the registration forms. The police especially are not always around to give signatures, and City Hall is not on campus.
- In order to reserve rooms you must go through a special procedure and email Lianne Scott please look through the 2009 wiki for a checklist of things to do. We contacted Lianne on March 27th but earlier is better. Probably early March.
Volunteers
- People are flaky... >:(
Non-food
- We couldn't find the large foam core boards so we bought a tri-fold poster (from Michael's), but those signs are much smaller than the old signs.
