2014 - May 11, Family Potluck

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Event Captains

Landon Carter

Grace Li

Eva Hu

Event Description

This event was much smaller than previous events - there was a food portion (with five categories) and a Jeopardy-style game portion run by Victor Hung. Each food category, in addition to the game event, had a separate prize. Families cooked their own meals using ingredients provided by us to be judged by a panel of two members who had yet to be assigned families. The event did not include speeches or collages for seniors. Two of the families merged to become one, meaning five "families" competed.

Notes

  • This year, instead of asking families to specify which category their food was entered into, we simply had each dish count for every possible category.
  • The categories were best entree, best dessert, best presentation, voter's choice, and most creative, which was just enough entries that each family received a prize (cough, cough).
  • There were only three vegetarian entrees, so we felt it'd be best to merely eliminate that category.
  • Maybe have an injunction about voting for your own family - the Pirates won voter's choice by sheer magnitude.
  • We bought five bottles (I think) and still ran out - with an estimated attendance of 40-50 people? Most people left after the food, though.

Preparation

  • Make sure to repeatedly e-mail the assigned family representatives asking them to send recipes in ahead of time.
  • Let the family representatives know they should just make decisions for the family, if the family is indecisive. This'll make it much easier on everyone.
  • Make the deadline for sending in recipes at least two days before the day you plan on going shopping. You'll need to reorganize the ingredients (by both adjusting the recipe amounts so that the amount of food produced is reasonable, and by organizing them by item, since obviously some families want the same ingredient and you don't want to make multiple trips).
  • We wasted a lot of time while shopping on just trying to get the right amounts of ingredients. Make sure you have these amounts in advance.
  • Obviously take inventory of the ATS 'pantry' and utensil stock ahead of time, and maybe remove the utensils that families have requested from storage ahead of time, as well.


Setup

  • We had some issues where families didn't know where their ingredients were, or where families thought we hadn't bought enough of the ingredients when instead they had simply been mislabeled or placed incorrectly. Remember to double check the labels and have an event captain or exec member available to run the ingredients over if/when necessary.
  • We assigned each family a table.
  • Maybe allow designated time to make labels for food, or tell families to include that in their own planning?
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