Lunar New Year Festival

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Event Description

This is our big annual event that we have once a year to celebrate lunar new year. For the past two years, we have been hosting this event in lobdell with about 150 attendees and the event typically lasts from about 6-10pm (but we don't usually start on time). We sell tickets for $5 & $7 pre-sale to members and non-members respectively, and for $7 & $9 at the door. During ticket sale week, we have a pastry sale to promote publicity as well.

During the event itself, we have tons of homecooked food. Exec cooks a lot but we also ask for volunteers who cook for us if we get the ingredients for them and they get to go to the event for free. Other than food, we have a wide variety of performances and mystery hunt puzzles for people to solve. Performances we had this year in 2009 included chinese instruments (solos, ensembles, duets), chinese dances, chinese yo-yo, asian a capella (syncopasian), etc. The event has been very successful in the past years.


Notes

2009 Setup

  • Decorations (streamers, lanterns, flyers, etc.)
  • Layout (moving tables and chairs) & tablecloth for serving tables
  • Getting drinks and utensils

Notes:

  • Start setup at least 3 hrs before the event starts. We have yet to start on time.
  • Get at least 4-5 volunteers to be working on setup. More would be ideal.
  • There is a lot of running around to collect all the necessary materials. A zipcar and a lot of manpower is necessary.
  • For the layout, we usually do vertical rows along the middle of lobdell in front of the stage (everybody with their sides facing the stage) and the two sides of lobdells with (nearly) identical food stations. (It's possible to meet with CAC to have them move tables for you but we've never done it.)
  • Room has to go back to the way it was at the end of the day

Performances

  • Emailing out and lining up performances
  • Getting the MCs (usually from exec)
  • A/V equipment (usually from ACF)
  • If a piano is needed, contact Tim Woods (twoods@mit.edu)


Foods

  • Getting volunteer cooks
  • Getting food servers
  • Making the shopping list & purchasing ingredients
  • Delivering ingredients to cooks
  • Need to provide MIT Campus dining with recipes and preparation methods of all foods
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