Publicity Chair
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General Notes
Use ATS's google calendar to keep track of what events are coming up. Event captains should remind you to pub out about their events, but things like food runs and Xifan Sundays tend to be forgotten. It is also the event captains that should know all the details of events that need to be in publicity material--if not ask the presidents.
Emails
We usually email out 5-6 days before an event, the day before an event, and the day of the event (like 1-2 hours before as a last minute reminder thing). However for things like pastry sales it's usually every day that we have them
To pub events that are centered around ATS members use ats-info@mit.edu. (Xifan Sunday, food runs, family and big/little centered events, etc)
Here are the dorm mailing lists for bigger events such as Lunar New Year, S2T, pastry sales, care packages, etc..
If dorms are included, they are bcc'ed. REMEMBER TO BCC!
- maseeh-talk@mit.edu
- nh-forum@mit.edu
- next-forum@mit.edu
- r-h-t@mit.edu
- ec-discuss@mit.edu
- bc-talk@mit.edu
- baker-forum@mit.edu
- macgregor@mit.edu
- mccormick-announce@mit.edu
- random-hall-talk@mit.edu
- sponge-talk@mit.edu
- sh-public@mit.edu - senior house mailing list that doesn't get you put on a spam list..
For BC you have to include your underwear color at the end of the email
This is Senior House's email though we can't send emails to them: senior-house@mit.edu
RIP Bexley: bexley-minus-fascists@mit.edu
Posters
Recently we've been using Next House printers and paper to print out our large posters (ask Victor)
Be sure to use high resolution when making the posters, traditional letter dimensions is fine
Postering locations include: dorms, student center, the infinite, Stata, building 26, 16, 56, 66
According to ASA, "Officially, posters are torn down by Facilities personnel every Thursday and Sunday evening." That basically means don't try to poster until after midnight or just do it early the next morning. There tends to be a lot of poster space the morning after until about noon. More information about postering rules can be found on The ASA website.
Chalking is done for S2T though choose the time wisely because the janitors come in and clean the boards specific days of the week.
Pub Folder
We are currently using a dropbox folder to keep all old posters. All posters are organized by years, so look in appropriate folder for year exclusive events or new events created in recent years. We are currently only keeping the final posters that were put up in the folder. Please refer to the General folder for frequently used images like the logos that you need to attach to the posters or door signs, pastry cards, etc. Please look over folder if you ever need any references.
